Are you in the job searching market? Have you had an interview lately? It does not matter whether or not you performed well in front of the panel; a thank you letter is a very important way of following up on the matter. Here are some tips on how to write a thank you letter.
Send the letter as soon as possible
The best time to send a thank you letter is within 24 hours of after leaving the interview room. In any case, don’t exceed three days before sending the letter. Usually, the notion is that since everybody does not write these letters, there is no need of bothering. However, for you to stand out, you must do something extraordinary, and sending a thank you letter is one such thing.
Whether it is handwritten or typed, deliver this letter as quickly as possible.
Genuineness
The internet is awash with thank you letter templates, making drafting one so simple, or, so you think. It is unprofessional to get a template from the web and just change a thing or two. When writing a thank you letter, communication of authentic feelings is very valuable. There is no harm of getting ideas on style and technique but then, ensure that the words used to compose the letter are genuine and original.
Personalization of the letter
Although it is not mandatory to write a different thank you letter for each interview, it serves well to personalize it to each person met at the interview. More importantly, make sure you have the name and title of each panelist right before sending the letter. If not sure, the administration assistant might help.
Address your strengths
In any interview, there are bound to be some issues raised regarding either your qualification or character. You must address your strengths you have forgotten to add in the interview.
Show enthusiasm for the job
Without a doubt, the main purpose of a thank you letter is to show your inquisitiveness in the job. Make sure your enthusiasm of the possibility of working with the company is evident in the thank you letter. To show how well you fit in the organization, mention some of the key points that make you relevant for the organization. Don’t forget this is an extra avenue to market your suitability and provide you an extra edge over other job interviewees.
Include anything omitted in the interview
By the stressful and anxiety nature of a job interview, a candidate may forget some important points. Any selling point forgotten in the interview may be added in the thank you letter. This is usually done as you are showing your suitability for the organization.
Good grammar is critical
There is nothing wickeder than sending a thank you letter with glaring grammar mistakes. It is even worse if, you get it wrong on the title or name of the interviewer. So, make sure you double check the letter for any errors before sending it. If necessary, ask somebody else to check your letter for typos, poor sentence structure etc.
Keep it concise
An effective thank you letter does not go beyond one page. It is made of four paragraphs utmost. Even if, you include some reiteration or additional information; the letter should not be too long.
Sample Thank You Letter
Your Name
Your Address
Date
Employer’s Name
Company Name
Address
Dear (manager/first name of the person),
I wish to thank you for finding time to discuss with me about the position of XYZ in your reputable firm. Your consideration and time were highly appreciated.
Having sat down and talked with you and the rest of the team about the opening, I got to know more about the responsibilities and opportunities in the position. I believe that my reputable work ethics plus my natural fast learning abilities make me the ideal candidate for this dynamic position.
I believe that my experiences and technical knowledge would make it easy for me to fill the job requirements efficiently. My interest in this job is very high and would like to hear from you once the final decision regarding this opening is made.
You can reach me anytime on the number or email if, you need any clarification about my suitability for this job.
Thank you for giving me this opportunity.
Yours Sincerely,
Your Name
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