Sample Cover Letter for a Receptionist

From : Applicant Address

To:Address of the company, firm, organization.

Dated:

Subject: Application for the vacant post of Receptionist.

Sir/Madam,

I am very happy to send my CV as a candidature for the place of the Receptionist at <Company Name>. With my extensive practical knowledge in customer support and demonstrated expertise in carrying out clerical job successfully, I have the capacity to go beyond the targets and become a key person in your company. I have more than 2 years of experience working as a receptionist at my present company <Company Name>. In this company, my main responsibilities include- greeting guests in a courteous and helpful manner, working with their problems and also giving information regarding the organization & its products. I believe that my USP is  good organization, provide paperwork assistance to fellow workers and speak well with folks from all levels of the organization.

I meet all the all the requirements mentioned in your job description. I am highly experienced in carrying out all duties based on your job description. For example: greeting guests on the front desk, resolving and relaying regular telephone and walk-up questions, working on data entry, arranging appointments and group meetings, making trip plans for VIP’s, working out forms etc. Apart,I am capable to carry out common housekeeping tasks. My enclosed CV provides complete information about my skills and qualification fit to this post.

I am looking forward to putting my abilities to work for <Company Name> and would like to meet you personally to talk about how my practical knowledge and skills would be good for your service. I will call your workplace by next week to inquire if  you need more information concerning my experience. Thank you for your consideration and time.

Your sincerely,

Name of the applicant

How to Write Resignation Letter

There are many ways of writing a resignation letter. The good way of writing one is in a manner that helps you remain in the good books of your bosses and colleagues, puts you up to make complete use of your previous position and helps you network and gather good references for future job opportunities. A refined and charming resignation letter comprises of the following characteristics:

It should be official yet friendly– The first thing to consider writing a resignation letter is that you should be friendly yet not to forget that you are writing an official letter. Never use contentious or emotional words in your letter; it may spoil your elegant image.

It should be clear and concise- The resignation letter should use straightforward and unambiguous sentences such as “I am notifying my resignation effective from [date]”. It should not leave you open to counteroffers. Thoughtfully, you should give sufficient time to your boss to fill the position. Additionally, you may also consider giving your time to train the replacement if needed.

It should be supportive and assure full cooperation– The resignation letter must assure your supervisor of your complete cooperation in the transition during the notice period. Make sure that you include your contact details with a note that you can be called even after you have resigned and that you will be happy to answer doubts and queries and perform the complete knowledge transfer before and, where needed after you have left, to your successor.

Make sure to get all the details of employee benefits– Do not forget to inquire about the salary or employee benefits you are entitled to. Ask about your health insurance or pension plan if any.

Avoid Negativity– There should be no negativity in the letter, since it goes in your personal file. That being said; you never know when you would come across the same HR employees down the future. Hence it is best to keep all your bridges, instead of burning them down. Positive sentences can help you achieve that. Potential employers often contact your ex-employers for employment verification etc. Naturally, you must make a note of that. If you write negative sentences in the letter, it is certainly not going to go down well with employers who are called to vouch for you.

 It should show gratitude– Avoid using the harsh words even if you are leaving because of some unpleasant reasons. Instead, show gratitude to the immediate supervisor for getting the new position owing to the professional experience you have gained while working on his job etc. Examples include: “I will always be indebted to you for your professional help and support and hope that my new colleagues are as accommodating as you and [names of colleagues]” etc. The letter should be signed with your first name.

[Your address]

[Your phone number]

Date

Person’s name

Simple Resignation Letter

[Title]

Company name

Address

Dear [manager/ first name of person],

Kindly consider this letter as a formal/official notice of my resignation from my position as [name of position] for [name of the company]. My resignation will be effective on [date]. This includes the notice period of [no. of weeks] weeks.

As you probably already know the reason for my departure [this is optional, you can either mention that you have received a new offer at Xyz Company, or that you are relocating etc].[Here you can thank your manager for help in getting the new position since you gained a great experience while working with him]

I would like to thank you for the many opportunities I have had with this organization. I would especially like to thank [names of colleagues] for their support and guidance and [mention positive experiences you have had at the workplace].

I wish you and [company name] the very best for the future. Kindly let me know if I can be of any help during the transition and help my replacement into his/her new role. [Mention that you will mentor the new person even after your last date]. [Ask how you can clean off loans or accruals of assets that you might have gained from the company]..

Thanks again for everything.

Yours sincerely,

[Your name]  

Sample Phone Interview Thank You Letter

Recipients’ full name

Address

Date

Subject: Phone interview follow-up/ Thank You for the Phone interview

Dear Ms. / Mr. /Dr. Smith,

I am writing this note to thank you for giving me the opportunity to discuss the specifics of your organizations’  innovative internship program. I also would like to take this chance to thank you for taking the time to discuss how my qualifications fit in with the opportunities at your organization. If given the chance to be a part of the said internship program, I am sure I can contribute towards the organization’s goals and set my career path in the right direction.

I would also like to reiterate and emphasize my interest in the position. As discussed during our telephonic conversation, I have recently completed my Bachelor’s degree program and also completed a summer job in the field related to this internship position. Apart from my educational qualifications, I also proffer my communication skills and ability to work well within a team. Additionally, I hope to bring flexibility and the ability to encourage others to work cooperatively towards common goals in the department.

Once again, I truly appreciate that you took the time to interview me over the phone. I also hope to meet you in person and to hear from you soon. I am including my full contact information below.

Again, thank you for your time and consideration,

Yours Sincerely,

Your name

Sample Follow-up Letter

Name

Address

Phone

Email

Date

Name

Company Address

Dear Mr. /Ms. Name,

Following an advertisement that your company placed in the Daily Times newspaper, I submitted an application Letter together with my resume to be considered for the vacant position of Operations Manager. Up to date, no feedback has been provided. I would really appreciate some confirmation that you received my application since I’m still interested in the job.

For the last eight years, I have held diverse positions in a number of companies and organizations where I’ve overseen the completion of numerous projects. At Dancom Constructors, I was the project leader in charge of all the construction works during the successful complex construction of the two Delta Towers where all deadlines were strictly adhered.\

While working at Japer Engineering, I closely supervised the construction of ambassador house, Times Towers and Co-operative house which are all iconic buildings in Easter State. I also worked as an operations assistant manager at Deep Builders and as projects director at Unity Solutions. Generally, I have been to all corners of the construction industry, and I will be a real asset providing first class ideas and solutions.

All this experience combined with my rich education background makes me the perfect match for the Operations Manager position in your company. My bosses and workmates have always considered me as a dependable, loyal, hardworking and disciplined employee with good inter-relational and excellent communication skills. I will, therefore, provide immense contribution for the success of ABC Construction Company.

I am looking forward to meeting you for further discussions on this. If you require more details or clarification on anything, feel free to reach me on 1111111.

Sincerely,

Signature

Name

Reference Letter for a Friend

Your Name & Address

Date

Name of Addressee , Company Name ,Address

Dear (Name/last name of addressee),

I am writing to you regarding xyz, whom I have known personally for several years. In fact, our friendship is nearly 10 years old. Over this period, I have found her to be a highly organized, responsible, personable and an easy going individual. I believe that her skills as well as experience make her an excellent candidate for xxx in your company.

I first met xyz in ABC elementary School. She was known to make friends quickly and was an excellent student with a flawless student record. Xyz also tutored and coached younger kids in many subjects and was known as a dependable and responsible teenager to the neighborhood families. Later, in college, she held an administrative position where she looked after the accounts, answered phones and made appointments. Her employers were highly impressed with her ability to work independently and in a neat and organized manner.

All throughout my association with her, xyz has been an active member of the community. She has volunteered for several organizations, and always been an energetic and active participant in local charity drives. If you have any further questions regarding xyz, please feel free to contact me by phone or email.

Regards,

Name

Tips to Write a Cover Letter

An aspiring candidate’s job application can be crushed literally in 10 seconds due to a poorly written cover letter. Most busy hiring managers have no tolerance for cover letters written in a manner that clearly indicate the aspirant is not serious about getting the job. Thus, a cover letter represents the primary contact point between you and your hiring organization.  Smart people take this as an opportunity and write a stylish and rich cover letter that helps engage the hiring manager and also represents one as a strong candidate.

Get your Basics right

A significant thumb rule applicants must never forget when sending cover letters is to send one with their resume. Also, one must ensure mentioning noteworthy things like why they are applying for the particular position. The hiring manager is likely to scan hundreds of such letters, so you must make sure that yours is remarkably concise, to the point and stands out in the crowd.

Goal of a cover letter

Naturally, the goal of every cover letter is to establish the writer as a compelling potential candidate. Common pitfalls that your cover letter must avoid including:

1. Giving too much irrelevant information
2. Not giving enough relevant information

That brings us to the next section: parts of a cover letter.

Parts of the cover letter

Every economical cover letter has three main sections:

Section 1: Who are you and what do you want? This is the section where you introduce and connect with the organization’s mission. In this part, you primarily explain why you are applying to this particular firm and if you were referred to the particular position by an employee of the company or received the information about the job posting from your job boards. Always mention the specific position in which you are interested.

Section 2: Why do you deserve the position? This is where you mention a summary of your skills and as well as the background that is relevant to the particular position. Here, you fundamentally let the hiring manager know that you are interested in the organization and the reasons why they should hire you.

Section 3: Reaffirming and thanking the hiring coordinator/ manager: This is where you mention your contact details, and you may also want to re-affirm your enthusiasm for the position.

Now, we will discuss all the three sections in detail.

Section 1- Opening section

It is pertinent to personalize the opening since this is the part that can demonstrate your uniqueness to the hiring manager. If you use a “one-size fits all cover letter”, the chances of landing it at the bottom of the hiring manager’s pile are quite high.

In fact; many potential candidates are unsure about whom to address the cover letter. Experts recommend personalizing this opening as much as possible. Avoid terms like “Dear Sir” or “To whom so ever it may concern”

It is a brilliant idea to research the company’s website to get the name of the exact contact or hiring manager. The contact may be in the HR department or may even be the director of the department in which you are interested to be employed. This will indicate that you took the time to examine and find the right contact person rather than simply opting for an impersonal greeting.

Once this opening section has been taken care of; you can start explaining why you are passionate about the organization’s mission statement. Try to make use of statements like “I personally believe” and so on, as these are more compelling sentences that ensure your cover letter is read thoroughly.

Section 2- Connecting the parts

The second section must provide the vital connection between your qualifications/skills and the exact job requirements. It is essential that you analyze the job requirements clearly and critically to write this section well. Try to determine what the organization is looking for in a candidate. Once you have established this; ensure that your cover letter demonstrates how your skills and experience can be utilized for this purpose.

The second section must also contain your personality attributes and traits such as leadership teamwork, organizational skills, hard work, versatility etc. These values are sure to be valued by all organizations.

Experts also recommend stressing upon your openness to diversity so ensure mentioning your multicultural experience, or pointing out to your ethnicity, etc. Ensure that doing so helps you fit in with the company’s culture. Today, many organizations are known to value such traits.

Section 3- Conclude the cover letter in style

Conclude your letter with elegance and style; thank the organization for taking the time to consider your application. This is the part where you reiterate your enthusiasm for the organization’s mission. In this section, you may also provide the hiring manager with means to get in touch with you, so mention a phone number and email address. Make sure that you have already created a professional email account for this purpose. Give the same email address in the cover letter and resume.

Before sending the cover letter

Make sure that the job description does not have any specific instructions like including some valuable information etc. Many organizations are quite particular about how the cover letters are received.

Always proof read your cover letter; if you do not have the editing skills, ask the best writer you know to check it for you. There should be adequate variations in the sentence constructions, and you must ensure that not all sentences are beginning with “I have”, or “I am” etc.

Sample Thank You Note – Email

email: abc@xyz.com

Dear Mr./Ms. (Last Name of the addressee),

Thank you so much for taking the time and for the privilege of having an interview with you yesterday, (date), during your visit to ABC College. The opportunity to work with your team members and staff would provide many incredible experiences for someone with my career interests and goals.

As mentioned during the interview, I will be graduating in the month of July with a degree in xxx program. I believe that my education, coursework and experience have provided me with the proficiency and understanding of various aspects of xxx as well as in dealing with clients. I am looking forward to spend time in the field and applying all that I have learned in the past few years. I also intend to bring a willingness to learn every aspect of what it takes to be a part of your esteemed organization.

Once again, I truly appreciate your taking the time to speak to me about this internship/job. Kindly let me know if you need any additional information. I would welcome the prospect to work with you and all the brilliant members at the KLM Company.

Thanking you for considering me for this opportunity,

Sincerely,

Name